Prime Entry Bookkeeping, LLC

QuickBooks Payroll Services for Southwest Florida Businesses

Managing payroll is one of the most time-sensitive responsibilities a business owner carries. One missed deadline, one miscalculated withholding, one overlooked deduction — and the consequences ripple fast. At Prime Entry Bookkeeping, we bring the same clarity and precision to your payroll that we bring to your books.

As a QuickBooks Payroll Certified bookkeeper serving Estero, Bonita Springs, Fort Myers, and Southwest Florida, we handle payroll setup, administration, and reporting — so you can pay your people accurately and on time, every time.

Why Businesses Choose Prime Entry Bookkeeping for Payroll

Most small business owners don’t need a payroll company. They need a trusted local partner who understands their books, knows their business, and handles payroll as part of a complete financial picture. That’s exactly what Prime Entry Bookkeeping offers.

We work exclusively in QuickBooks — which means your payroll entries, tax filings, and reporting integrate directly with your bookkeeping. No translation between systems. No reconciliation headaches. Just clean, accurate financials from one source.

The Prime Entry Bookkeeping Payroll Advantage

As a QuickBooks ProAdvisor, Prime Entry Bookkeeping has access to ProAdvisor Preferred Pricing on QuickBooks Payroll subscriptions — and we pass that pricing directly to our clients. The actual savings depend on the plan you select and how the subscription is billed, but in many cases the difference is meaningful.

During your Clarity Call, we’ll walk you through all available plan options and both billing paths — billed through Prime Entry Bookkeeping, or paid directly to Intuit — so you can choose the approach that works best for your business.

For businesses currently using ADP or other third-party processors, the cost comparison is worth having.

What’s Included

Setup

Every payroll engagement begins with a thorough setup process, including:

QuickBooks Payroll subscription selection and activation
Employee onboarding (W-4s, direct deposit, pay rates, deductions)
Tax account configuration (federal, state, unemployment)
Pay schedule establishment
Historical payroll data entry for mid-year starts
Testing and verification before first live payroll

Note: QuickBooks Payroll activation requires 5–7 business days for bank verification and direct deposit testing. Start date depends on timely delivery of required information.

Ongoing Administration

Once setup is complete, Prime Entry Bookkeeping handles:

Payroll processing on your established schedule (weekly or biweekly)
Gross wages, bonuses, commissions, and reimbursement entry
Employee deduction management (insurance, retirement, garnishments)
Automated tax calculations and deposits via QuickBooks
Payroll reporting and documentation
Employee status and rate changes
W-2 preparation and filing — available depending on your QuickBooks Payroll subscription level; prepared and processed by Prime Entry Bookkeeping at $4 per report
1099 preparation and filing — available depending on your QuickBooks Payroll subscription level; prepared and processed by Prime Entry Bookkeeping at $4 per report

Client responsibility: Provide payroll inputs at least 48 hours before each scheduled payday.

Payroll Services — Pricing

Pricing shown reflects standard engagements. Final fees depend on payroll complexity, pay frequency, and organizational structure. Commissions, garnishments, multi-state employees, and other specialized requirements may affect pricing. Your Clarity Call will confirm the right fit.

Setup Fee

Standalone payroll clients: $750 (up to 5 employees, + $10 per additional employee)
Clients with Bookkeeping Packages: $500 (up to 5 employees, + $10 per additional employee)

Monthly Administration Fee

Clients with Bookkeeping Packages: $35 per employee per month / $105 monthly minimum
Standalone payroll clients: $40 per employee per month / $120 monthly minimum

QuickBooks Payroll Subscription

Prime Entry Bookkeeping passes ProAdvisor Preferred Pricing on QuickBooks Payroll subscriptions directly to clients. Actual savings vary based on plan selection and billing method:

Billed through Prime Entry Bookkeeping: you receive ProAdvisor Preferred Pricing with Prime Entry Bookkeeping managing the subscription
Paid directly to Intuit: you manage the subscription directly; pricing and savings will differ

We’ll walk you through both options and the cost comparison during your Clarity Call.

Payroll as An Entry Point

Like our Cleanup Services, payroll is often how new clients find their way into a complete bookkeeping relationship with Prime Entry Bookkeeping. If you’re looking for payroll support but don’t yet have a bookkeeping partner, we’ll handle your payroll with the same precision we bring to monthly clients — and when you’re ready to go further, the foundation is already in place.

What We Need from You

Payroll runs on tight deadlines. To process accurately and on time, Prime Entry Bookkeeping needs from you — at least 48 hours before each scheduled payday:

Gross wages for hourly employees
Bonuses, commissions, or reimbursements
Any changes to employee status, pay rate, or withholding

Everything else — tax calculations, deposits, filings — is handled by Prime Entry Bookkeeping through QuickBooks.

Ready to Simplify Payroll?

Start with a no-pressure Clarity Call. We’ll review your current setup, walk you through QuickBooks Payroll subscription options, and confirm whether Prime Entry Bookkeeping Payroll Services are the right fit for your business.

Ph: 239-421-7799 | Email: jim@primeentrybookkeeping.com